How to Process Flyers

Submit Your Flyers

You can submit flyers in two ways:

Option A: Email (Recommended)

Email your event flyer images to:

vivaslough@mail.co.uk

• Attach your flyer images (PNG, JPG, or PDF)
• You can send multiple flyers in one email
• The subject line doesn't matter
• You can forward emails from other addresses - this works too

Option B: Manual Upload

Upload flyer images directly through the dashboard:

Wait for Processing

The system automatically processes your flyers through several stages:

Stage 1: QR Code Scanning

Flyers are scanned for QR codes to extract any URLs or links.

Stage 2: Processing Queue

Flyers move to the processing queue where AI extracts event details.

Stage 3: AI Extraction

Multiple AI systems analyse each flyer for accuracy.

Open the Event Review Page

Click Review Events in the Approvals section to open the Event Review page.

At the top you'll see stats and column visibility controls:

Below that is the review table. Each event shows:

• The original flyer image
• Extracted details: Title, Date, Time, Venue, etc.
• Multiple rows from different AI providers
• Field Confidence scores

Review Each Field

For each event, check that the extracted information is correct:

• Look at the original flyer image on the left
• Compare it with the extracted text in each column
• Green cells show where AI providers agree (consensus)
• Red/pink cells warn about past dates or locations outside Slough

Click on a cell to select that value for the final output:

When you click a cell, it highlights yellow and shows "Selected" - this value will be used when you approve the event.

Approve the Event

Once you've reviewed all the fields, you can approve or reject the event:

1. Click Approve

Click the green Approve button (or red Reject if invalid)

2. Review Summary

Check the selected values and fill any missing optional fields

3. Confirm

Click Confirm Approval to save

See It in the Approved Articles Table

Click Approved Articles in the Output Methods section to view all approved events.

This shows all events you have approved, with:

• All the field values you selected
• When you approved it
• Export buttons for CSV and HTML

Repeat for All Events

Continue reviewing events one by one:

• Review the fields
• Approve the event
• Watch it move to the Approved Articles table
• Move on to the next event

When finished, the pending list will be empty.

View and Export Your Approved Events